1. Minutes from 6 November 2022 were approved.

 2. Election of Non-Officer Board Members

• Sherry Shank was interested in continuing to serve another term, so was self-nominated. She was elected by acclamation to a two-year term.
• Lee Bash was interested in stepping down but would continue for another term if nobody else was interested. Nate Hazelton was interested, so was self-nominated and elected by acclamation to the remaining non-officer board position.

 3. Report on the Achievements of 2022

• Five regular orienteering events were held along with one night event, one training day, two mini-rogaines. >The ski event was cancelled due to lack of snow.
• A map of Warriors Path State Park was made and a permanent course was designed for it. Installation has not yet happened. An additional 500 acres were mapped for the 2024 Babcock Bog & Boulder Challenge.
• Sixteen workshops or demonstrations were held, only one of these was open to the public.
• All club maps that are used for events were converted from OCAD 6 form to OCAD 18 form for use with our recently acquired OCAD license. Minor updates were made to the maps of the areas used for events during the year, some prior to conversion, some after.

 4. Thank You

• WPOC thanked the 6 Meet Directors (Shank, Battista, Rzewski, Logan, Knecht, and Wolfe), 4 Vetters (Battista, Logan, Rzewski, Wolfe), 2 Workshop Presenters (Livingston, Wolfe), and all the Event Volunteers for their many hours of service to the club.
• Special Thanks also go to Volunteer Coordinator Ryan Knecht, Membership Coordinator Sherry Shank, Event Coordinator Giuseppina Mecchia, Social Media/Photographer Alexis Rzewski, Facebook/Instagram Connection, Naomi Jarvis, and Equipment Repairman Ryan Knecht for their time and efforts.

 5. Report on Board Actions in the last year (Nov 2022 to Nov 2023)

• The board approved acquiring a 3-year 2-user license of the current version of OCAD. The license and software were purchased in January 2023.
• The board approved giving away a swag item to participants in Raccoongaine and the Babcock Bog & Boulder Challenge. Samples of the swag items were on display at the meeting.
• Due to increased costs for Raccoongaine (food and port-o-johns) the board approved raising the entry fee for the 2024 Raccoongaine to be $20 for the 3-hour and $35 for the 6-hour. Member discounts will still apply.

 6. Financial Report

• A financial report was made for WPOC through November 2023. A complete report for 2023 will be sent to the membership in January 2024 after the fiscal year is completed. The report shows the club to be financially stable.
• A explanation was given about the changes that OUSA is making to fees that clubs will be paying. The recommendation is to wait until our meeting in 2024 and evaluate then.
• Discussion was had regarding how the membership feels the club should spend its money. See New Business for details.

 7. A Discussion of Goals for 2024

• WPOC discussed the goals for next year to include holding as many local events as possible as well as Raccoongaine, Babcock Bog and Boulder Challenge, and a training day.
• WPOC will continue to provide workshops and promotional events for orienteering.
• WPOC wants to continue to increase club membership and volunteerism at meets.

 8. New Business

• A discussion regarding marketing was had. Data shows that we have encountered many people at workshops but few ever come to a regular event. Several club members suggested ways to encourage crossover attendance such as offering a coupon for a free course. Jim Wolfe explained that we had tried that in the past with little success. Jennifer Livingston explained that many people in her workshops were Scout leaders who were learning orienteering skills as part of a weekend of training of all scouting skills. Most would be eligible for a free course anyway when they bring their scouts under age 18 to an event.
• Discussion on advertising events was had. It was explained that all references to our club on twitter were removed. We have been sharing events on Facebook, Instagram, Meet-up. Suggestions to place signs with QR codes linking to our events in parks the month/week/day before a public orienteering event were discussed. Many parks do not permit signs placed at all. Individuals can attempt to contact local communities and advertise events with flyers at local coffee shops/stores/etc. or on the local community social media sites if they desire. QR codes were discussed, and some people thought having individual QR codes for each event would be good while most believed that a QR code just to the website would be best so if we ever do use signs, they can easily be reused.
• Discussion on assisting the volunteer coordinator was initiated by Naomi Jarvis since she had previously held that position. Ryan Knecht did say that certain weeks were more difficult for him to organize the meet volunteers, but it is much easier now that volunteers are able to sign up when they pre-register for events. He will communicate events for which he will have little time to arrange volunteers and other club members will offer assistance for these individual events.
• Discussion was had on ordering clothing items. Several members were strongly in favor of uniform items and desired to represent WPOC when competing at other club's events. Several members were strongly in favor of a shirt or sweatshirt to represent our club. A couple of members requested that a hat/ballcap be designed for the club to sell. Suggestions were given to offset the purchase of uniform or shirts with club funds so that people would be paying only a portion of the cost themselves. The Board will discuss this topic.