1. Approval of minutes of 6 November 2022 meeting. (action required)

  2. Election of Board members at Large  (action required)

        The current members whose terms are expiring are Sherry Shank and Lee Bash.  Sherry would like to serve another term.  Lee is willing to serve another term or to step down if someone else would like to serve.

  3. Report on Past Year's Achievements 

• 5 regular orienteering events, one night event, one training day and two mini-rogaine events were held; the ski event was canceled..
• A map of Warriors Path State Park was made and a permanent course was designed for it.  Installation has not yet happened.  500 additional acres were mapped for the 2024 Babcock Bog & Boulder Challenge
• 16 orienteering workshops or demonstrations were held, only one of these was open to the public.
• All club maps that are used for events were converted from OCAD 6 form to OCAD 18 form for use with our recently acquired OCAD license.  Minor updates were made to the maps of the areas used for events during the year, some prior to conversion, some after. 

  5.  Board Actions over the past year 

• The board approved acquiring a 3-year 2-user license of the current version of OCAD.  The license and software were acquired in January.  
• The board approved giving away a swag item to participants in Raccoongaine and the Babcock Bog & Boulder Challenge.  Alexis Rzewski found the item for Raccoongaine; Jim Wolfe found the item for the Babcock Bog & Boulder Challenge.  Samples will be shown to those at the meeting.
  
• Due to increased costs for Raccoongaine (for food and port-o-johns) the board approved raising the entry fee for the 2024Raccoongaine to be $20 for the 3-hour and $35 for the 6-hour.  Member discounts will still apply.

   6.  Financial and Membership Reports  (attached)

• In addition to the usual expenses related to events ( permits, map printing, director expenses, etc.) we did spend money on the OCAD license, swag items, printer ink, our domain renewal, and hosting services.  By the end of the year, I expect to buy additional plastic bags and batteries for the control boxes.
• For Discussion: What should we spend money on?
  Donations to parks? Donation to Orienteering USA? T-shirts? Uniforms?  Hats?
• OUSA has decided to change how fees are assessed for rechartering member clubs for 2024, dropping the component related to club membership and increasing the component related to starts.. I recommend that we do not make any changes in the way we charge fees for maps and club memberships until we see how OUSA's change affects our dues.  That is, not do anything until probably the November 2024 meeting..
• Last year, the membership approved buying 7 copies of the 2022 OUSA Annual Review to be taken to events for people to look at.  Despite the fact that we had several copies of the Review at each event, I have not seen any significant interest in them.  I recommend that we do not buy copies of the 2023 Review; we will still probably get a few copies free..

   7. Goals for 2023 

•  Hold as many local events as we can, preferably 7 or 8, in addition to the mini-rogaines and the training day. 
•  Hold workshops and promotional events for orienteering;
•  Increase club membership and  volunteerism at events