Agenda
WPOC General Membership Meeting
14 November 2010
 

  1. Approval of minutes of 8 November 2009 meeting.

  2. Election of officers for a two-year term:  President, Vice-President, Secretary

  3. Ask for a new Volunteer Coordinator and Promotion Coordinator

  4. Report on Past Year's Achievements

Held 9 orienteering events, including our first mini-rogaine which attracted a huge turnout and a special bike event in Pittsburgh which attracted a few bikers.

Held orienteering workshops/exercises/classes at a wide variety of locations:  Keystone SP, Hartwood Acres, Yellow Creek SP, Mingo Creek Park, Boyce Park, Camp Harmony, White Oak Park, Millvale Sportsman's Club, Stackhouse Park, and Beaver schools.   These were put on by Jen Livingston, Mike Adametz, Dave Battista, Dave Torick and Jim Wolfe.

Promoted orienteering in various ways:  handing out fliers at two REI stores and Camp Harmony, through Yahoo and Facebook, by making a 5-minute video for broadcast on Comcast cable, through an interview with the Pittsburgh Post Gazette and by posting fliers in various locations.  This was done by Alex Rzweski, Jen Livingston, Joe Logan and Jim Wolfe (probably others I forgot too).

Revised the Deer Lakes and Keystone maps with sufficient detail to be used in the upcoming A-meet.
Created an enhanced base map of Raccoon Creek SP
Created mini-maps of White Oak, Camp Harmony, Millvale SC
Redrew the map of Boyce Park
Field checked part of Mingo Creek Park
Purchased a new color printer, capable of printing 11x17 maps
Developed a framework policy for dealing with other groups who what to use our maps.

Made progress in preparing for the A-meet

Courses are being or have been designed by course setters
Made arrangements with the land owners
Developed a Web site for the event:  www.wpoc.org/capers/
Have lined up a registrar, someone to handle e-punching, a start crew chief, a course consultant, an event consultant, an online registration system
Have set up a PayPal account
Agreed on the nature of the awards to be given
  5. Financial Report

  6. Goals for 2011

Hold a successful A-meet on June 25-26
Hold an enjoyable A-meet
Hold a safe A-meet
Hold at least 8 local meets:  three spring meets already set
Hold workshops and promotional events for orienteering
  7.  Specific jobs that need volunteers for the A-meet  (unless otherwise noted, anyone doing these jobs can still compete on the courses)

  8.   Any other business
 
 

2010 Membership as of October 10

         Individual          25
         Family              22
         Junior                 1
 
 
 

Estimated Budget for 2011
 
Income   Outgo  
Dues $    500 Charter $   550
Local Entry Fees $  3400 Park Fees $   500
Shirt Sales $    100 Map Copies $   500
Map Sales $    100 Director Expenses $   600
A-meet Entry Fees $  5700 Promotion $   200
Marginal A-meet Income $    200 Sanctioning Fees $ 1200
Other $    100 A-meet Expenses $ 3900
       
Total $10100 Total $ 7450